Managing your time efficiently is vital, particularly for small to medium business owners. This guide explains the different calendar availability settings in Concours Pro, helping you tailor your scheduling to your specific needs.
Contents
Calendar Settings Overview
In Concours Pro, several key settings are available to customize your calendar:
- Slot Duration: Defines how long each appointment lasts.
- Slot Interval: Controls how often appointments can be scheduled.
- Buffer: Adds time before or after appointments to avoid back-to-back bookings.
- Appointments per Slot: Sets how many appointments can be booked in the same time slot.
- Appointments per Day: Limits the total number of appointments you can take daily.
- Minimum Scheduling Notice: Ensures appointments are booked with sufficient lead time.
- Date Range: Determines how far in advance appointments can be booked.
- Office Hours: Specifies the hours during which appointments can be made.
- Event Color: Customizes the color-coding of different types of appointments.
These settings allow you to structure your calendar to match your business’s specific needs.
Practical Usage Examples
- Slot Duration: A coach might offer different session lengths, setting appropriate durations for each service type.
- Slot Interval: A doctor could vary slot intervals depending on the day’s patient load, with shorter intervals on busy days.
- Buffer: A consultant might add buffers to avoid rushed meetings or allow time for transit between locations.
- Appointments per Slot: A yoga teacher could set this to accommodate multiple students per class.
- Appointments per Day: A therapist might limit daily bookings to avoid burnout.
- Minimum Scheduling Notice: A restaurant offering private dining might require a week’s notice for reservations.
- Date Range: A wedding planner might allow bookings up to two years in advance, while a seasonal service might have a shorter range.
These examples demonstrate how you can leverage each setting to optimize your schedule.
FAQs
Can I set different buffer times for different types of appointments?
No, the buffer setting applies to all appointments within the same calendar. Consider creating separate calendars for different appointment types.
Can I override the Slot Interval for specific days or times?
No, the slot interval is uniform across all available hours. You would need to create a separate calendar with different settings for specific days or times.
How do the ‘Appointments per Slot’ and ‘Slot Interval’ settings interact?
‘Appointments per Slot’ sets the number of bookings allowed in each interval. For example, if set to 2 and the interval is 30 minutes, two appointments can be booked every 30 minutes.
Can the ‘Appointments per Day’ setting limit bookings across multiple calendars?
No, it only limits appointments within a single calendar. You’ll need to manually track total bookings across multiple calendars.
What happens if I change the ‘Minimum Scheduling Notice’ with existing appointments?
Existing appointments remain unchanged, but new bookings will follow the updated notice period.
Can I set different date ranges for various appointment types?
No, the date range applies to all appointments within the calendar. Use separate calendars if different ranges are needed.
Can I have overlapping appointments if ‘Appointments per Slot’ allows multiple bookings?
Yes, multiple clients can book the same time slot if allowed by the ‘Appointments per Slot’ setting.
What happens if I reduce my ‘Office Hours’ with existing bookings?
Existing appointments outside the new hours will stay as scheduled, but new bookings will adhere to the updated hours.
Does changing the ‘Slot Duration’ affect existing bookings?
No, it only affects new appointments. Existing bookings will retain their original durations.
Can I use the ‘Buffer’ setting for travel time between appointments?
Yes, the buffer can be used to allow travel time between in-person appointments.
